Tempting employees back into the office

Aug 05 | 2020

Phil Oram, Regional Director, Crown Workspace gives some practical tips on how to manage the return to work following lockdown

Phil Oram - Tempting employees back into the office

Britain’s beaches and parks may be filling up as the lockdown eases but getting workers back into the office is still a significant challenge for many employers.

Businesses across the country are debating when is the right time to ask staff to return to the workspace, and what should be done in the meantime to make the prospect more palatable.

Employees need to have confidence that coming back to work will be safeBringing back employees on a rota system, so that not all are in the workspace at the same time, is proving popular with many businesses, gently easing employees into a new way of working.

Others are taking out desks to create space, removing hot-desks and introducing sanitiser stations to give staff a sense of security.

Whether the pandemic will lead to permanent changes in the office environment, and even in workplace design, as health and cleanliness takes a higher priority, is already being debated.

However, the key for now is to make immediate changes which will entice people back to work.

Here are 11 practical tips that businesses can use right now to be safe and encourage workers back into the office:

1 Install new building signage: Floor markings, social distancing signs and posters about washing hands can all give employees a sense of reassurance that something has changed.

Employees need to return to work safely2 Install hygiene screens: By creating a barrier between workstations, designed to catch germs and prevent them spreading, employees can return to work with greater confidence.

3 Look at space plans to reduce hot-desking and increase fixed positions: Despite spending the last ten years persuading employees to embrace hot-desking, many companies are having to backtrack. Employees will not want to sit at a desk that has been used by other people during the day.

4 Reduce the canteen and welfare facilities where crowding could take place: Bowls of fruit in communal areas and staff buffets are going to have to go. Anywhere where there could be a high volume of people in one place is going to make employees fearful.

People should be encouraged to use the stairs and hand sanitiser5 Encourage people to use stairs rather than lifts and escalators if they can: These are areas where overcrowding could occur. Encourage staff to leave the lifts for those who really need them and lower the number of people they can carry at one time.

6 Introduce hand sanitiser stations: These should be installed not only in foyers and entrance halls but across the office.

7 Increase the cleaning regime: Cleaning regimes will have to change to suit the new normal. Big organisations may well go back to having cleaners working throughout the day. Smaller businesses will need well organised rotas, with visible tick charts in place to prove that areas have been cleaned. This can also increase confidence for employees.

8 Reduce the amount of furniture on site to cut down footfall: By removing desks and creating space, social distancing becomes more feasible.

9 Reconfigure the furniture that you do keep: Clusters of desks close together will no longer be possible. Rearrange furniture so that people are not walking close to desks - or consider utilising smaller desks.

10 Ensure those who are working at home are doing so safely and comfortably: Especially if they are going to be asked to do so long-term. Arrange for ergonomic desks and chairs to be sent to them; it is the responsibility of the employer to look after their wellbeing in working hours.

11 Consider who is the right person to take charge of ensuring the office is clean and safe: First make sure they are properly trained. They should work together with HR and Compliance to ensure communication of safety rules is strong and that rules are adhered to.

Top photo: Phil Oram

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