Beware of the ‘current day and 28 days previous’ rule

Aug 10 | 2022

TruTac, the supplier of compliance control software products, is warning businesses about little-known but stringent tachograph compliance rules that require commercial vehicle operators to record and show evidence of drivers’ timetables – both during and outside of working hours – for the past 28 days.

Truck operators need to be able to provide tachograph recordsThe majority of EU Mobility Package rules were introduced on 20 August, 2020 and applies to every driver undertaking any EU-regulated driving (both HGV and PSV). It requires operators to provide at the roadside, a 24/7 record of drivers’ activities for the previous 28 days, which must be documented via a tachograph chart, the driver’s digital card or a printout from the digital device. This is the case even if they only undertook one EU Regulated driving duty in the prior 28 days.

Crucially, this is not limited to the time driving behind the wheel or even engaged in other activities for the business. The regulation requires operators to show complete evidence of drivers’ entire calendars for the period, including daily rest, days off and sick leave. This is an onerous task, particularly for part-time, agency or drivers who work a mix of EU regulated driving and non-EU.

TruTac says that the DVSA has begun enforcing the regulations during roadside stops and when investigating operators. Traffic Commissioners are also reportedly scrutinising operators’ facilities to find out if they have systems in place to document drivers’ timetables in sufficient detail.

“Operators really need to know about this regulation because, based on feedback from our customers, we know the DVSA are actively enforcing it,” said TruTac’s Managing Director, Jemma James. “However, there has been absolutely no publicity about it whatsoever, so it is incredibly easy for even the most diligent commercial vehicle business to inadvertently contravene the rules.”

“This regulation is a real headache for operators, and it’s worth remembering that it applies to any driver undertaking EU-regulated journeys – even an occasional agency driver,” added Jemma. “Drivers and operators will be expected to produce these records when stopped, so it’s vital that they have a solid and dependable way of capturing and presenting the data.”

TruTac provides a range of software tools designed to help fleet operators comply with relevant regulations.